Guest Email Samples

 

Invitation Language Sample #1:

Subject: Can you join me at a special event?

Dear Name,

I will be attending a dinner for a great cause on April 20th and I would love for you to join me at my table!

This year, ConnecT1D, a local nonprofit will run it's 7th annual Family Camp for more than 250 children with Type 1 Diabetes and their families. Parents attend workshops from top providers and peer leaders in the Type 1 community while children become dia-buddies with new friends and enjoy adventures. Families tell us this is an incredibly powerful way to build support and connections that last long beyond camp.

ConnecT1D’s Founders Dinner is THE primary fundraising event for Family Camp, which costs approximately $60,000 to put on, and we need your help to make Camp a reality and keep it accessible to all families.

The event kicks off with a wine reception at 6pm at Talaris (in Laurelhurst near Seattle Children’s Hospital), followed at 7pm by a 3 course-dinner and short program. There is free on-site parking.

I hope you'll join me in supporting what I believe is an incredibly valuable cause. I support ConnecT1D because <why you are passionate about ConnecT1D/talk about your connection>. Beyond that, I'd also just like an excuse to catch up over some wine and a delicious dinner.

If you are able to make it, please let me know by March 20th.

Thanks in advance for any support you can offer. It is greatly appreciated.

Cheers!

Your Name

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Invitation Language Sample #2:

Subject: I hope you'll join me!

Dear Name,

I would like to invite you to join me at a very special event to benefit ConnecT1D, a local nonprofit that will run it's 7th annual Family Camp for more than 250 children with Type 1 Diabetes and their families. I am proud to support this organization because <why you are passionate about ConnecT1D/talk about your connection>.

ConnecT1D fundraises to offset approximately $60,000 in costs for housing, food, staffing, and other program expenses. Each year our scholarship requests increase with more and more families unable to afford even the subsidized cost of camp. Founders Dinner is the primary fundraising event for Family Camp and we need your help to make our Camp a reality and keep it accessible to all families.

Please join me at my table for their Annual Founders Dinner on Friday, April 20, 2018 at 6 for a wine reception, followed at 7 by a short but inspiring program and a delicious 3 course meal.

If you are able to attend, please let me know by March 20th. I very much hope you will join me at my table as we learn more about the incredible impact that ConnecT1D makes for families living with Type 1. It’s amazing what’s possible when a community comes together to make a difference.

Warmly,

Your Name

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"I regretfully decline" response sample response:

Subject: See you next week!

Dear Name,

<Insert a personal response to why your guest can't join you>

Although you cannot attend the dinner this year, I invite you to join me in spirit with a joyful giving to help ensure that no family is turned away from Camp due to cost. Those who go tell us this weekend is an incredibly powerful way to get connected to the Type 1 community and build support and connections that last long beyond Camp, and we need your help to keep it accessible to all families. You can make a donation by clicking here or going to https://connect1d.org/foundersdinner and choosing "Gift In Absence", or mail a check made to ConnecT1D at PO Box 598, Mukilteo, WA 98275. 

I'll miss having you there and I hope you'll consider a gift in lieu of coming to Founders Dinner.

Gratefully yours,

Your Name

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1 week out reminder Sample email:

Subject: See you next week!

Dear Name,

I am looking forward to seeing you next Friday, April 20th at ConnecT1D’s Founders Dinner. We are going to have a great time!

If you are not able to join me for dinner, please let me know right away as your seat is reserved. You can still make a donation by clicking here or going to https://connect1d.org/foundersdinner and choosing "Gift In Absence", or mail a check made to ConnecT1D at PO Box 598, Mukilteo, WA 98275. 

Here are a few reminders for next week’s event:

  • Date: Friday, April 20th, 2018
  • Time: Wine reception at 6pm, dinner begins at 7pm
  • Location: Talaris Conference Center – 4000 NE 41st St, Seattle, 98105 (Free on-site parking)
  • In addition to having a wonderful evening, we are attending this event to support ConnecT1D and the community who benefits from their annual Family Camp. Please bring your checkbook or credit card and your giving spirit as you will be asked to make a donation during dinner.

Thank you again for agreeing to sit at my table! I am excited to see you next week! 

Your Name